This notice explains how the club manages personal information and photography or video recording at the Jubilee Sports Ground and during club activities.

## Photography and Video

Photography and video recording may take place at:

* First-team matches;
* Youth matches;
* Training sessions;
* Club events;
* Presentations and awards;
* Community activities;
* Other activities organised by or involving Staplehurst Monarchs FC.

Photography and filming may be carried out by authorised club representatives, photographers, videographers or other persons acting on behalf of the club.

## How Images May Be Used

Images and footage may be used for legitimate club purposes, including:

* Official club social media;
* The official club website;
* Match reports;
* Matchday programmes;
* Promotional material;
* Club announcements;
* Sponsor and partnership material where appropriate;
* Historical records of the club.

The club will seek to ensure that photography and video are used responsibly and appropriately.

## General Match and Event Photography

Football matches and events are public-facing activities where general photographs and video may be taken.

Where general crowd, match or event photography is being undertaken, the club will provide appropriate information that photography or filming is taking place.

The FA's current guidance recognises that obtaining individual consent from every person at a general sporting event may not always be practical or proportionate, while emphasising the importance of making participants and parents/carers aware that photography and filming will take place and explaining the purpose.

## Children and Young People

Staplehurst Monarchs FC recognises that additional care is required when photographing or filming children and young people.

The club will follow applicable FA safeguarding guidance and its own safeguarding procedures when photographing or filming children.

The FA specifically recognises potential safeguarding risks associated with publishing images of children online and provides guidance for clubs on managing photography and filming.

Close-up or individual images of children should only be used where appropriate safeguards and permissions are in place.

## If You Do Not Wish to Be Photographed

If you do not wish to appear in official club photography or video, please inform a member of the **Staplehurst Monarchs FC Board** or another authorised club official.

Where reasonably practicable, the club will take steps to avoid capturing or publishing identifiable images of individuals who have raised an objection.

If an image has already been published and you have a concern, please contact the club so that the matter can be reviewed.

## Independent Photography

Spectators, parents, players and other visitors may independently take photographs or video for personal purposes.

Staplehurst Monarchs FC cannot control photography or filming carried out independently by members of the public.

Where concerns arise regarding inappropriate photography, filming or online publication, please report the matter to a club official.

## Social Media

The club operates official social-media accounts and may publish photographs, videos, match information and other club-related content.

The club aims to ensure that official social-media activity is consistent with its safeguarding, privacy and data-protection responsibilities.

The club does not control content posted by independent third parties on their own social-media accounts.

## Personal Information

The club may collect and process personal information for purposes including:

* Membership;
* Player registration;
* Team administration;
* Communication;
* Safeguarding;
* Emergency situations;
* Football administration;
* League and competition requirements;
* Events;
* Club promotion and communications.

The club will only process personal information where it has an appropriate lawful basis to do so.

## Data Security

The club takes reasonable steps to protect personal information from unauthorised access, loss, misuse or disclosure.

Personal information should only be accessible to authorised individuals who require it for legitimate club purposes.

## Your Rights

Depending on the circumstances, you may have rights under UK data-protection law to:

* Access your personal information;
* Correct inaccurate information;
* Request deletion where applicable;
* Restrict certain processing;
* Object to certain processing;
* Withdraw consent where consent is the lawful basis.

Requests should be directed to:

**Staplehurst Monarchs FC**
**Email: [staplehurstmedia@outlook.com](mailto:staplehurstmedia@outlook.com)**

## Safeguarding Concerns

If you have a safeguarding concern relating to photography, filming, social media or the behaviour of an individual at the club, please report it to the Club Welfare Officer or another appropriate club official.

Safeguarding concerns should be taken seriously and dealt with through the appropriate safeguarding procedures.

The FA states that concerns involving children in football can be raised through the club, County FA or The FA's safeguarding structures.

## Contact

For questions about photography, filming, privacy or data protection, please contact:

**Staplehurst Monarchs FC**
**Jubilee Sports Ground**
**Email: **[staplehurstmedia@outlook.com](mailto:staplehurstmedia@outlook.com)

**Staplehurst Monarchs FC is committed to creating a safe, respectful and inclusive environment for players, parents, supporters, volunteers, officials and visitors.**